Rental FAQs

How early can we set up?
Your rental time starts at 9am the morning of your rental. You are welcome to come and start setting up at this time.
If there is nothing booked in the ballroom, you are welcome to come set up the day before your event. Please be sure to call in and request to be sure there are no other plans.
Your rental time ends at 1a the day after your rental. This means that all guests need to be out and decor taken down.
You are welcome to use our concert sound and lighting for an additional fee of $900.
Use of the Surf's projector/big screens, mics, etc. require an onsite technician for operation. A minimum fee of $200 includes up to 6 hours of use and $15/hour for each additional hour. Audio/Visual needs must be reserved and confirmed at least two weeks in advance of event date.
The ballroom floor's seating capacity is as follows:
  • Up to 325 guests set up in round tables;
  • Up to 500 guests set up in 8' banquet tables;
  • Up to 700 guests set up in chairs in rows.
You are welcome to use our permanent booth seating to seat any additional guests.
You room may be set up according to a seating diagram. If a specific set up is desired, renter should submit a completed seating diagram at least one week prior to the event. Sample seating layouts are available here.
Sorry, but we do not rent the ballroom out for ticketed events.
Your rental rate includes three bartenders and one security staff. Additional staffing is available at $15/hour per staff member needed.
Because of the historic nature of our building, we do not allow renters to hang anything from our ceiling.
Temporary decorations must not harm the finish on walls, ceiling or floors. Painters tape is the only material that can be used to affix your decor. Gaffe, duct and packaging tape may harm the finishes of our walls, ceiling and floors.
Under no circumstances are permanent fasteners to be used to affix your decor to our building. This includes staple guns, screws, nails, etc. If these are used, your damage deposit will likely not be refunded.
We do have linens available to rent for your event for an additional cost. Pricing ranges from $8-15 each.
We have black plastic folding chairs, 60" round tables, 6' banquet tables and 8' banquet tables.
For seating, we have 400 black plastic folding chairs available to use at no additional cost.
For tables, we have the following:
  • 46 60" rounds
  • 10 6' banquets
  • 37 8' banquets
Any decor and items brought in by the renters needs to be cleared prior to the end of your rental. Tables and chairs will be cleared by Surf staff.
Beverage service guarantee minimums are required for most rentals. This means that total beverage sales must meet or exceed the requirement set forth in the contract.
Oh no, we do not expect the renter to pay for the entire beverage service guarantee if they do not want to. Renter has the option of an open/host bar if they would like to pay the entire guarantee plus possibly more. They also have the option of a cash bar or a combination of host and cash. All sales are applied towards the minimum (including special orders). An unlimited soda option is available for $300 which also applies to the minimum.
Pop and water cost $3 per beverage unless the unlimited soda option is purchased.
Beer and malt beverages cost $4 per beverage.
Mixed drinks and wine cost $6 per beverage.
Yes, you are welcome to speak with our event coordinator to see about the purchased of specific beverages for your event.
Sorry, but we are not set up to and will not serve kegged beer. Renters are not allowed to bring in outside alcoholic beverages.
We have a list of preferred caters available for you in our Rental Guidelines and Policies packet. If a preferred cater is not used for your event, an additional $250 will be added to your rental fee.
The Cypress Room, which is fondly and often referred to at the Surfside Lounge, is the smaller room on the east side of the Ballroom. Its capacity is 120, and it cannot be booked out more than 6 weeks in advance.
Our Cypress Room cannot be booked out more than 6 weeks in advance because the Surf Ballroom holds the right to book larger events and rentals before taking on smaller groups.

Have more questions? Please contact our Events Coordinator:

Molly Kern

Event Coordinator